Function

Description

Two buttons to define whether comment should be Public or Internal. Internal comments are sent as internal notes to Agents and are not visible for End Users. Internal comments are displayed in yellow background color.

The button for current selected alternative is displayed in darker color. In the example to the right Internal is selected. Chosen alternative is displayed in text to the right of Mail button. One of these alternative texts is displayed: “Your comment will be sent as a public reply” or “Your comment will be sent as an internal note”.

If you change an already saved comment from Internal to Public it content will be sent as a notification, normally to the End user.

Default option is defined in User Profile Settings.

Two buttons to define whether comment should be marked as solution or marked as workaround. Buttons have toggle function, only one of them be selected.

The button for current selected alternative is displayed in darker color. Chosen alternative is displayed in text to the right of Mail button. If any of button is selected, one of these alternative texts is displayed: “Your comment will be marked as solution.” or “Your comment will be marked as workaround.”.

Save the comment.

Send Email comment (Direct Mail). A popup form is opened where you fill message data.

Select the recipient(s) for email from the list. You can also enter email addresses if they are not available in the list. If the setting Requester pre-selected recipient in direct mail is selected in Agent Portal Configuration is the Requester of the ticket pre-selected as recipient of the email (but it could be edited).

CC: Select the recipient (s) of a copy of the email from the list, or enter the email addresses. Note that field already contains the email addresses of users who is defined as CC in the ticket.

Ticket Id and Subject is predefined as the email Subject. However, you can change the subject.

The textbox to enter the email text is similar to the textbox of comment. You can use formatting tools, tags and Comment Template in the same way.

Add as public comment: Select this option to submit the message as a Public reply in the ticket. If not selected comment will be submitted as Internal.

You can attach files by clicking the attachment icon (). Attached files will be sent as attachments in email and will also be attached with the comment submitted in the ticket form.

After filling all information, click Send button to submit a comment and send the email.

Search comment…

Search box to search comments. Enter a search keyword and press Enter or click the search icon in the box. The list of comments will be filtered, displaying only comments containing the keyword.

Files could be attached to the comment. Clicking this link opens a file explorer allowing you to select one or more files, e g images, to add as a reference.

Links to Expand/Collapse the comments.

Four toggle buttons are provided beside search box: Show Attachment Comments Only, Show Mail Comments Only, Show solution comments only and Show workaround comments only.

Only buttons having associated comments are displayed. For example, Show solution comments only button is displayed only if at least one comment is marked as a solution.

Each toggle button also has associated badge displaying the respective comments count.

When you click one of those buttons the comment list will be filtered and only comments matching respective button are displayed. Selected button´s color is changed. Click the same button again to inactivate the filter and show all comments again.

Two buttons, Comments and History are provided to switch between these two types of lists. History list includes every type of ticket updates.

Both the buttons have associated badge which displays the count of comments and ticket updates respectively.